Privacy Policy

World Economic Forum Centre for the Fourth Industrial Revolution Japan (“C4IR Japan") sets forth this Privacy Policy (this "Policy") with regard to the treatment of member’s Personal Information in the course of G20 Global Smart Cities Alliance on Technology Governance managed by the Forum (the "Alliance"), as follows;

1         Personal Information to be Collected

For purposes of this Policy, the "Personal Information" means personal information defined in Article 2.1 of the Act on the Protection of Personal Information (the "Act"), which can identify a specific person. The Personal Information that the C4IR Japan may collect in the course of the Alliance is as follows.

・  name;

・  e-mail address;

・ telephone number; and

・  information transmitted by the member through application forms or other methods specified by the C4IR Japan;

2         Purpose of Use

Specific purposes of use of the Personal Information for the Alliance are as follows:

(1)   management, maintenance, protection and improvement of the Alliance, including but not limited to acceptance of application for the Alliance, identification, member authorization and record of member settings that are related to the Alliance;

(2)   introduction of events and activities, and response to inquiries relating to the Alliance;

(3)   addressing a violation of rules, regulations or policies of the C4IR Japan relating to the Alliance (the "Rules"); and

(4)   notice of amendment to the Rules, etc.

3         Provision of Personal Information to Third Parties

The C4IR Japan shall not provide to any third party (including a third party residing outside of Japan. Hereinafter the same.) the Personal Information without the prior consent of the member, except where such provision to the third party is required due to any of the following circumstances:

(1)   The C4IR Japan authorizes such third party to handle the Personal Information in whole or in part to the extent necessary to accomplish the purpose of the use;

(2)   The Personal Information is provided through a business transfer by way of merger or other similar transactions;

(3)   The C4IR Japan is required to cooperate with state or local governmental organizations or their agents to perform their duties or obligations pursuant to applicable laws and regulations, and such performance is likely to be precluded if the consent of the member must be obtained; and

(5)   The C4IR Japan is entitled to provide the Personal Information pursuant to the Act or other applicable laws and regulations.

4         Disclosure of Personal Information

Upon request from the member to disclose its Personal Information under the Act, the C4IR Japan shall, without delay, disclose to the member such information (or, in the event of non-existence of such Personal Information, notify the member to that effect) after confirming that the request is made by the member itself, to the extent required to do so under the Act and other applicable laws and regulations. Please note that you must pay a commission (1,000 JPY per disclosure) for disclosure of Personal Information.

5         Correction and Suspension of Use of Personal Information

5.1      If the C4IR Japan is requested by the member to (1) correct the content of Personal Information due to the reason that such information is false pursuant to the provisions of the Act, or (2) suspend use of Personal Information due to the reason that such information is being handled beyond the scope of the purpose of the use previously made public, or has been collected in a fraudulent or otherwise illicit manner pursuant to the provisions of the Act, then the C4IR Japan shall, without delay after confirming that the request is made by the member itself, conduct an appropriate investigation and based upon the results thereof, correct the content or suspend the use of such Personal Information, and notify the member to that effect. In cases where the C4IR Japan decides not to make such correction or suspension of the use, the C4IR Japan shall notify the member to that effect.

5.2      In the event that the C4IR Japan is required by the member to delete its Personal Information and has determined that it is necessary to accept such request, the C4IR Japan shall, after confirming that the request is made by the member itself, delete such Personal Information and notify the member to that effect.

5.3      Should the C4IR Japan not be obligated to correct, or suspend use of, information under the Act and other applicable laws and regulations, Sections 5.1 and 5.2 shall not apply.

6         Joint Use

The member shall authorize the C4IR Japan in advance to jointly use the Personal Information of such member as follows:

(1)   Items of Personal Information to be Jointly Used ・ name; ・ e-mail address; ・ telephone number; and ・ information transmitted by the member through application forms or other methods specified by the C4IR Japan;
(2)   Party to Jointly Use Personal Information World Economic Forum LLC
(3)   Purposes of Joint Use Introduction of events and activities jointly held with the C4IR Japan, and response to inquiries relating to the Alliance
(4)   Name of Party Responsible for Management of User Information  

7         Inquiries

Any suggestions, questions, complaints, or other inquiries on the handling of the Personal Information must be submitted to:

World Economic Forum Centre for the Fourth Industrial Revolution Japan

Name of Responsible Person for Handling Personal Information: Yuta Hirayama

Address: Ark Mori Building 37 F, 1-12-32, Akasaka, Minato-ku, Tokyo, Japan

Contact Information: +81-70-2100-1867

Open Hours: 10:00 - 18:00 (weekdays only)

8         Procedure to Amend this Privacy Policy

The C4IR Japan may amend this Policy as necessary; provided, however, that in the event of an amendment to this Policy that legally requires the consent thereto of the members, this Policy after the amendment shall be applied only to the members that have given the consent in the manner specified by the C4IR Japan. In the event of any amendment to this Policy, the C4IR Japan shall inform the effective time and content of the amended Policy by posting on the website of the C4IR Japan or other appropriate way, or notify the member of the same.

[Prescribed on 01/01/2020]


一般社団法人世界経済フォーラム第四次産業革命日本センター(以下「C4IRJ」といいます。)は、C4IRJが運営するG20 Global Smart Cities Alliance(以下「本アライアンス」といいます。)における、メンバーの個人情報の取扱いについて、以下のとおりプライバシーポリシー(以下「本ポリシー」といいます。)を定めます。

1.    収集する個人情報






2.  利用目的


(1)  本アライアンスに関する登録の受付、本人確認、メンバー認証、メンバー設定の記録等本アライアンスの運営、維持、保護及び改善のため

(2)  本アライアンスに関するイベントや活動のご案内、お問い合わせ等への対応のため

(3)  本アライアンスに関するC4IRJの規約、ポリシー等(以下「規約等」といいます。)に違反する行為への対応のため

(4)  本アライアンスに関する規約等の変更などを通知するため

3.  第三者提供


(1)  C4IRJが利用目的の達成に必要な範囲内において個人情報の取扱いの全部又は一部を委託する場合

(2)  合併その他の事由による事業の承継に伴って個人情報が提供される場合

(3)  国の機関もしくは地方公共団体又はその委託を受けた者が法令の定める事務を遂行することに対して協力する必要がある場合であって、メンバーの同意を得ることによって当該事務の遂行に支障を及ぼすおそれがある場合

(4)  個人情報保護法その他の法令で認められる場合

4.  個人情報の開示


5.  個人情報の訂正及び利用停止

5-1  C4IRJは、メンバーから、(1)個人情報が真実でないという理由によって個人情報保護法の定めに基づきその内容の訂正を求められた場合、又は(2)あらかじめ公表された利用目的の範囲を超えて取扱われているという理由もしくは偽りその他不正の手段により収集されたものであるという理由により、個人情報保護法の定めに基づきその利用の停止を求められた場合には、メンバーご本人からのご請求であることを確認の上で遅滞なく必要な調査を行い、その結果に基づき、個人情報の内容の訂正又は利用停止を行い、その旨をメンバーに通知します。なお、訂正又は利用停止を行わない旨の決定をしたときは、メンバーに対しその旨を通知いたします。



6. 共同利用


(1)  共同して利用される個人情報の項目 ・氏名 ・メールアドレス ・電話番号 ・入力フォームその他C4IRJが定める方法を通じてメンバーが入力又は送信する情報
(2)  共同して利用する者の範囲 World Economic Forum LLC
(3)  共同して利用する者の利用目的 本アライアンスに関してC4IRJと共同で行うイベントや活動のご案内、お問い合わせ等への対応のため
(4)  個人情報の管理について責任を有する者の氏名又は名称

7.  お問い合わせ窓口


住所:東京都港区赤坂1-12-32 アーク森ビル37階  
個人情報取扱責任者:平山 雄太


8.  プライバシーポリシーの変更手続